Dear Prof X
On behalf of tutors, we are honoured to explain and resolve the issues you raised on late assignment submission and make-up questions. The professor incorporated us in the ongoing reforms the subject. It is true that the existing policies on late assignment submission and make-up questions for students seem to create lapses in the overall management of our academic work. Currently, the protocol of late assignment submission and make-up question postulates that students must provide a viable reason for such act. Currently, we are trying to apply the inclusion factors for the involved parties through discussion. The forthcoming meeting will be held on Friday between the students and respective tutors. The agenda of the meeting highlights on how the institution should implement late assignment and request for make-up questions policies through the use of evidence-based explanation for accreditation and verification.
More so, the professor emphasised on adoption of viable policy on the same, to eliminate any form of discrimination and favour by the student tutors. Similarly, we propose that the student tutors should use strict punitive measure that aims at discouraging lateness and request of make-up questions. In addition, we unanimously agreed to apply punitive measures to students who absent themselves without credible permission or reasons. There is still laxity among students on the compliance of the issues. Consequently, the forthcoming meeting aims at evaluating ways of formulating a strict schedule of collecting an assignment. The program should incorporate time, place and mode of submitting the assignment without fail.
We believe that the adherence to the program will make the students adopt a culture of early delivery of academic work. Still on the program, tutors argue that professors should produce avenues of applying for make-up academic work and processes to be followed during late submission of academic work.
Similarly, students’ tutors have raised concern on the organization and leadership of students on the issue. The fact that the professor is strict eliminates effective and inclusive decision-making process to resolve the problems. During the last meeting, we agreed that a late assignment submission should be done at tutors’ free time. The rationale of the concept is to prevent interference of the normal learning to other students. More so, the rescheduling will partly act as punishment to the said student and partly create one-on-one session to address the issue critically with the concerned tutor. Overall, we value the implementation of these ideas in an effort of discouraging student from lateness and absenteeism.
The professor has highlighted to our tutors that students should be provided with learning materials for further reading. Subsequently, our tutors provided enough reading materials based on the subject covered in class. In the second semester, our tutors created awareness to the students to attend all classes. The campaign aims at informing the students about policies on handout’s issuance. What is more, our tutors were committed to the call, but only half of the class attended. This explains the lateness in assignment submission and request for the handouts. Tutors have incorporated the issue into the agenda of the next meeting, which we are honoured to invite you for your inputs on the same. The professor gives directives on ways of tackling the issue, and our tutors oblige. However, I believe that the tutor should lecture and provide associated reading materials to the students.
Thank you for raising the concerns on the issue. We promise to look deeper into the matter and request for your contribution on the same. For further clarification, please contact me.