- Contract Terms and Conditions
Our organization may opt to use the RFP as the ideal document for binding the contract between us and the contractor or possibly draw up separate document that will serve as the contract. Either way, contract condition and terms must be clear, present and agreed to by the two involved parties. The RFP contract provides general conditions and terms which we could use. However, if the agency involved in the contract determines that an HSP is required and subcontracting opportunities are possible, then all respondents will be required to submit the HSP alongside all their supporting documentation and proposal. If selected, the execution of the proposal must be included because it is what will hold us (the respondents) accountable for conducting and performing any duties submitted in the proposal (Deininger, 2011, p. 144).
- Scheduling Tool for Procurement Goods and Services
- Hardware and Software Procurement
Firm Price Contract – FFP
A fixed price contract is very important in ensuring surety and specific requirements are completed as intended and that they are clear. Secondly, fixed price contract ensures that hardware is fixed correctly and according to the specifications of the software which is initially packed and chosen to conform to the requirements. Also, Firm Fixed Price Contract is necessary for the cost plus incentive fee and cost plus fixed fee which is not necessary in a well defined and small project. Incorporation of this strategy also has its limitations and barriers to success and mitigation process include;
- The seller may decide to lower quality of the product and cut corners as well
- The seller may seemingly not reveal performance problems or reveal the software
- In this case, it is expected that the seller ought to have clear and well thought SOW basics which may be lacking
- The contract should include performance and delivery clauses.
A miss of these basics could pose a big challenge in the procurement process and lead to termination of the contract. It is therefore coherent to comprehensively understand all clauses and adhere to them fully.
- Installation and Configuration
Installation and configuration process entails time and material contract type for the following reasons;
- It is probably a short contract requiring little involvement in specialization; therefore it is to the advantage of the expert because it would cost him very little.
- Another reason for time and material contract is because of the reasons for hiring permanent employees and therefore other types of contracts could not relate to the practical for expert services.
However, there are barriers to installation and configuration contracts for instance; the contractor may opt to provide lower expertise than needed and this would greatly affect the terms and conditions of the contract which in the long run would infringe the rights of either of the parties involved. Another barrier is that the contractor can possibly exceed the available time and therefore affect the whole budget leading to wastage of money and resources. Alternatively, the owner ought to keep close and keep an eye on the deliverables for good surveillance which is arguably a very good choice for our ADC short procurement project.
- Hire a training entity
Hiring a training entity will require a fixed price contract which will ensure that there are a fixed number of PMs to attend training. Secondly, the training entity knows exactly how long the training will take to produce good results and also, he is an expert. Other options are that, contract types such as cost plus fixed fee as well as other contract types with similar incentives may seemingly not be practical for this task. However, this mitigation process also has barriers to its success; one barrier is that there actually is under estimation of training capacity where students appear not agree with the training practices. Also, should these students become trainers for other internal staff aside the involved staff, then references should be well checked and vendors researched thoroughly.
- Hire a Tool Usage Expert Team
Precise after sixty days of installing the deliverables, this team will move a step ahead and use the new project as a scheduling tool. For this reason, the relevant type of contract for this team is material and time because the rate is fixed and limited to 60 days since they will all perform similar tasks. Another reason for opting for this type of contract is that seemingly there is no other adequate option available. However, success to mitigate the problem could arise due to the availability of tool experts in selected locations. On the other side, barriers to success of this contract could possibly arise from the wrong assumption and attitude of PMs and because of low performance of experts. The advantage of this contract is that selected MPs can be assisted by the use of video conferencing. Also, honesty and communication is the best way to mitigate all this setback and attitude (Anbari, 2009, p. 89).
- Notification Requirements for Major Contracts
When dealing with solicitation of probably $1.5 million dollars, additional notification requirements ought to be completed before advertising the solicitation. However, all solicitations resulting to in a contract that exceeds $1 million dollars should immediately be sent for review to the contract advisory team. In addition to that, if the contract contains (IRT) information resource technology elements, almost all documents should be submitted to the relevant entities prior to the issuance of any more solicitation.
- Bid Solicitation
Where (ADC) solicits bids for its purchasing contracts to be performed, it should ensure that qualified Inuit firms are involved and included in the list of those firms that have been solicited to bid. In the absence of aggressive bidding for these contracts, competent Inuit firms are fairly considered.
Deininger, K. W., Byerlee, D., & World Bank. (2011). Rising global interest in farmland: Can it yield sustainable and equitable benefits?. Washington, D.C: World Bank.
Anbari, F. T., & Project Management Institute. (2009). Q & As for the PMBOK® guide: Fourth edition. Newtown Square, PA: Project Management Institute.