After a comprehensive analysis of the online collaboration tools, I was able to identify several that might be extremely useful in my future teamwork endeavors.
The first tool that I thought would be extremely useful was GoVisually. This tool allows people to place comments or mark annotations on different project parts. This tool is exceptionally useful because enable both designers and clients can collaborate on projects and revise them where necessary without having to send long emails containing revision details. This tool will be of great help because when working in a team, the main objective is to produce something that pleases the entire group. The GoVisually collaborative tool enables the team members to correct and augment each other so that the final product is exemplary and every team members input is incorporated into the project.
The other tool that I thought would be useful is Scribbler. The fact that the tool has a chat room, in addition to an audio provision is very useful because team members can communicate with each other vocally and not just silently like many other tools. A team member may want something to be clarified more and this can only be achieved by vocal means.
The other that would come in handy in future team endeavors is Cage. The main strength of this tool emanates from the fact team members can easily share conceptual designs and images that they feel will work on a particular team project and get feedback on them. In addition, it has provisions for web presentation, which a team member can use to convince other team members on his idea.
Apart from these, other online collaborative tools that I found to be useful are Dropbox and Skype.
The main advantage of Skype is that it provides a platform for online group meetings. It may not be possible for all team members to meet at one place and through Skype; team members located on different parts of the campus or even off campus can convene and discuss the progress of their project.
DropBox is a file sharing tool that enables one to store all his files under one platform. For instance, members of a team an easily store all the folders and files that are related to the project on the platform. This eliminates room for errors such as the loss of files related to the project. A team member may lose a critical project file, and this may mean that the team has to start once again from scratch. However, through DropBox, team members can store all the files related to the project on one platform where they are easily accessible when required.
Issues wrong with the team
- Time management issues. Some members report to meetings late
- Everything in the team is plainly formal. For a team to work, they must be friends at least. This is not the case in this team.
- Trust issues. The team members do not trust issues. Rachel was given a simple task because nobody trusts her to complete a complex task
Responsibility for Ineffective Team Functioning
The person responsible for the team’s ineffective functioning is Bill is the leader. First, he is late for the meeting. Being a leader, this is completely unacceptable. He also appears to be too authoritative, going through everyone’s tasks and asking them to change their conceptual designs to incorporate his ideas.
Roles of the team members
Bill plays the role of the bossy leader. Rachel is the group’s underdog who cannot get anything right. Tyler is the peacemaker who tries to alleviate the situation. Sue is the silent one in the group who appears to have absolutely no opinion of anything. She simply goes with the flow.
- Things done Right
This team did many things that were right. First, they created team meetings that were convenient for everybody. Secondly, each team member presented a design and the whole team decided which was best, and therefore, could be used in the final project. Nobody admonished the other; simply there was a collaborative effort for each other. The other thing is that the members were even willing to make personal sacrifices for the team’s sake including missing classes and games.
The team did not make any mistake. Everything that they did seemed to in accordance with team ethics, and this is the reason they were able to function efficiently and got a high grade.
- However, the team could be more efficient if, for example, they created an online collaborative platform where they could keep up with each member’s progress in between times of the physical meetings.
- Things done Right
This team several things right. First, they were able to divide different roles amongst themselves, such as the leader and the mediator. The meetings, attendance was also well done. In addition, the team exhibited collaborative efforts where they helped members who were stuck
The major mistake that the team members did was to look for short cuts instead of comprehensively working on the project. The main issue in the team was saving “time and cost”. As observed, this eventually led to the downfall of the project, and they failed.
- The team should have formulated a proper timetable for each task. In addition, a budget should have been made. This could have eliminated the need for shortcuts and compromises on critical elements on the project. Had they done this, the project would have been completed on time, and the embers would even have had time to rectify errors.